WHO WE ARE?

SupremeTech is a strong and dedicated team of nearly 200 members with over 10 years of experience in the Japanese software development market. We believe that technology has the power to provide unlimited value to the world. As the world is changing day by day, so we’re continuously learning and innovating to adapt to new product ideas and business opportunities.

ABOUT THE ROLE

Behind every smooth first day, every correct employee record and every event that starts on time, there is someone who checked the details twice. That’s this role.

As our HR Executive, you will run the day-to-day operations of the HR team: the employee journey from offer to farewell, recruitment coordination, HR administration, and the logistics behind our internal activities. You will work closely with our HR Lead and our C&B Specialist (Accounting team), and you’ll help us move HR work from spreadsheets and chat messages into clear processes and systems.

You’ll be responsible for:

1. Employee Lifecycle Operations

• Run onboarding and offboarding end-to-end with checklists: welcome emails, portal accounts, onboarding materials, handover and exit documents, account deactivation.
• Collect and maintain employee records and HR data (portal, HRIS, master file); open bank accounts for new joiners.
• Be the go-to person for new joiners and leavers: guide them through their first and last weeks, answer their questions, and collect onboarding and exit feedback.

2. Recruitment Coordination

• Post job openings, screen CVs for non-technical and internship roles, and shortlist for hiring managers.
• Schedule interviews, communicate with candidates, and make sure every candidate hears back from us on time.
• Prepare offer letters and pre-boarding documents; keep the recruitment pipeline and monthly recruitment report up to date.
• Coordinate our internship program, from intake to graduation.

3. HR Administration & Benefits

• Run the annual health check program end-to-end: vendor coordination, scheduling, reminders and result records.
• Maintain accurate records of training bonus/refund, allowances and seniority gifts
• Prepare complete and accurate payment, advance and settlement documents for HR activities.
• Help expatriate colleagues settle in: welcome, health check, housing search and day-to-day questions.
• Take care of HR-related office matters: company merchandise, supplies and requests to building management.

4. Internal Communication & Engagement Execution

• Publish HR announcements on Slack/SupremeHub following the channel calendar.
• Run the logistics of our monthly company meeting, company trip, year-end party, workshops and other activities: venues, vendors, budget tracking, materials, recap photos/videos, etc. 
• Publish employer-branding content on social channels according to the content plan.
• Take on tasks assigned by the BOD, clarify expectations and deadlines, and follow through with clear progress updates.

CANDIDATE REQUIREMENTS

At SupremeTech, we apply Agile methodology in almost every project we do. So it would be a great fit if you are agile enough and able to adapt to the changing environment, besides that:

You must have:

• Bachelor’s degrees in any field Human Resource Management, Business Administration, Law, Foreign Languages, Psychology or Social Sciences are all welcome.
• 2–3 years of experience in HR operations, HR generalist or HR admin roles (recruitment coordination experience is a plus).
• Good Excel / Google Sheets skills (lookup functions, pivot tables, data cleaning) and Google Workspace.
• Working in English to communicate with expatriate colleagues and handle English documents.
• Basic understanding of Vietnamese labor law and HR procedures.
• A genuine eye for detail
• Organized, reliable with deadlines, and able to keep confidential information confidential.

Nice to have:

• Recruitment experience in an IT company.
• Event coordination experience; basic design skills (Canva).
• Curiosity about automation tools (AI, AppSheet, etc.) — we’re building HR systems and you’ll be part of it.
• Japanese language is a plus.

OUR KEY BENEFITS AND CARES

• 13th-month pay (yearly bonus).
• Salary review twice a year.
• PTI Health Insurance.
• Training incentive allowance.
• Promotion opportunity.
• 12 days of Annual leave and at least 11 days of National public holiday.
• Bonus on National Public Days.
• Yearly company trip & Year-end party.
• MacBook is provided.

How to apply?

Please send your CV to hr@supremetech.vn with the title “Application for HR Executive” or you can contact us via phone number 02363.626.989 if you have any concerns. We look forward to working with you.